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SAMPLE VISA LETTERS

The following sample Embassy letters for visa requests can be copied and amended to suit your own needs;

Company letter:

To be addressed to the Embassy you are requesting a visa from and enclosed with the documents.

Dear Sir/Madam,

Re: Travellers passport name, Passport number, **********  , expiry date******** .

Travellers passport name is employed by company name as position and division if applicable and location. Travellers passport name commenced employment with us on (joining date) and is employed on a permanent basis.

Travellers passport name is a (nationality) national.

Travellers passport name will be travelling to (Country) on behalf of the company for business meetings with (Company to be visited) and will be travelling on the (date) and returning on (date). We write in support of  a single entry visa for 30 days. (If a multiple entry visa is requested you should also give proposed dates for the next visit).

During his visit to (Country), (Travellers passport name) will remain on the (company name) payroll and will not receive any remuneration from any local source in (Country). (company name) will meet all business costs.

(Some countries may require confirmation of healthcare plan)

Travellers passport name is a member of the (applicable healthcare plan). This provides full reimbursement for any medical treatment that may be required while travelling outside the UK.

If you have any questions about this matter please contact (name and telephone number).

Yours faithfully,

The letter should be on company headed paper and signed by the travellers superior or Human Resources department on behalf of the company

Reference letter:

This type of letter can be used when an employee is making a personal visit and a reference letter is required.

Dear Sir/Madam,

Re: Travellers passport name, Passport number, **********  , expiry date******** .

Travellers passport name is employed by company name as position and division if applicable and location. Travellers passport name commenced employment with us on (joining date) and is employed on a permanent basis.

Travellers passport name is a (nationality) national.

Travellers passport name will be travelling to (Country) on on holiday or for a personal visit of 2 weeks and will be travelling on the (date) and returning on (date). Travellers passport name will be due back at (company name) to continue his/her employment on (day and date).

If you have any questions about this matter please contact (name and telephone number).

Yours faithfully,

The letter should be on company headed paper and signed by the travellers superior or Human Resources department on behalf of the company

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